Headquarters: Sacramento, California
How KAPITAL Helped the Foundation for California Community Colleges Fill a Specialized Workday Role in Four Weeks
Client Stakeholders:
Saurabh Dwivedi, Director, Systems Optimization & Innovation · Katie Pedigo, Systems Accounting Manager · Jessica Hemlington, Human Resources Project Manager
Headquarters: Sacramento, California
Partnership since: 2023
Search Type:
Direct hire and contract
Client Stakeholders: Saurabh Dwivedi, Director, Systems Optimization & Innovation · Katie Pedigo, Systems Accounting Manager · Jessica Hemlington, Human Resources Project Manager
Search Type: Direct hire
Partnership since: 2023
Client Overview
The Foundation for California Community Colleges (FCCC) is the official auxiliary organization of the California Community Colleges system, the largest system of higher education in the United States. Headquartered in Sacramento, FCCC delivers programs and services that support colleges, students, and communities across the state.
FCCC needed an experienced Workday professional for a specialized technical role. It wanted a partner who could bring Workday expertise and broad market reach, and who would work closely with its internal team throughout the search.
The Challenge
FCCC prioritizes in-house hiring wherever possible. For specialized technical positions, however, they were looking for a partner with platform-specific expertise and a deeper talent network.
A niche Workday skill set
The role required hands-on Workday expertise, a specialized skill set with a limited pool of qualified professionals.
A defined compensation range
FCCC needed candidates whose expectations aligned with its established compensation range, which called for a targeted and well-informed approach to the market.
Precise experience requirements
The role called for a specific blend of technical experience, so each candidate needed to be carefully validated against the requirements before reaching the team.
A search that needed momentum
The position was important to FCCC's operations, and the team wanted to bring the right person on board efficiently.
“Four weeks is a pretty fast [fill] time. So that’s a huge perk too. You guys were able to turn that around really quick. Oftentimes when you’re working with a firm, it will go on for quite a while. I was very pleasantly surprised that you were able to close this super quick.”
- Jessica Hemlington, Human Resources Project Manager
Why FCCC Needed Specialized Recruiting Support
FCCC's internal recruiting team brings strong in-house expertise. For a specialized Workday role, it needed a partner that could extend its reach into a niche talent market and take on the time-intensive work of sourcing and screening.
The ideal partner needed to bring:
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Deep knowledge of the Workday and ERP talent market
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An established network of Workday professionals
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Rigorous screening against the role's technical requirements
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Guidance on aligning candidate expectations with FCCC's compensation range
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Clear, open communication with every stakeholder
Our Recruitment Process
Understanding the business, not just the role
We began by learning what FCCC was trying to achieve, how the role fit into the wider organization, and the parameters the search had to work within.
Taking on the initial screening
We handled the first stage of candidate evaluation, validating each candidate's experience against exactly what FCCC was looking for before presenting them. This allowed the internal team to focus its time on the strongest finalists.
Calibrating the search together
As the search progressed, we kept an ongoing dialogue with the team on where there was flexibility. When a candidate offered a slightly different experience profile, we brought them forward with a clear explanation of how they could still meet FCCC's needs, so the team could make informed trade-offs.
Guidance on compensation
Drawing on our knowledge of the Workday market, we helped FCCC navigate compensation conversations and identified strong candidates whose expectations aligned with its range.
Transparent decision-making
We kept the team informed at every stage, including direct conversations about whether to move forward with additional candidates once a strong finalist had emerged. This helped FCCC make decisions with the long term in mind.
Candidate summaries before every call
Ahead of each interview, we shared a summary of the candidate so the team could prepare and make the most of its time.
Results
KAPITAL filled the role in approximately four weeks, and the selected candidate brought the technical expertise FCCC was looking for. The new hire was scheduled to start the following week.
"Being able to hand over the initial screening, and know that each candidate aligned with exactly what we were looking for, was a real benefit. The process was truly a two-way street."
— Katie Pedigo, Systems Accounting Manager
What Made the Partnership Successful
We brought specialized Workday expertise
Our knowledge of the Workday and ERP market, and our network within it, gave FCCC access to talent beyond the reach of a traditional search.
We moved quickly without compromising on fit.
The role was filled in about four weeks with a candidate who met FCCC's technical requirements.
We reduced the load on the internal team
By owning the initial screening, we allowed FCCC's team to focus on evaluating the strongest candidates.
We treated the search as a collaboration.
Ongoing dialogue on experience, compensation, and trade-offs kept the search aligned with FCCC's needs as they evolved.
We communicated openly and never applied pressure.
Transparent conversations about every candidate built trust and supported long-term hiring decisions.
Conclusion
FCCC needed a specialized Workday professional and a partner who could bring both market expertise and a collaborative approach. By combining a deep Workday network with thorough screening, transparent communication, and close collaboration with Saurabh, Katie, and Jessica, KAPITAL filled the role in approximately four weeks.
FCCC's team described the experience as a true partnership, built on listening to each other and working toward a shared goal. As FCCC continues to hire for specialized Workday and ERP roles, KAPITAL looks forward to remaining a trusted partner to the organization.
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